Newscoop 3 for Journalists and Editors

Managing content

The "Article List" page is displayed when you enter a particular section via the Content menu, by following the hierarchy of publications, issues and sections. Alternatively, use the breadcrumb trail to jump to the section that you're interested in, and then click the "Go to Articles" link.

To edit a specific article, simply click on its Name, and you will be taken to the "Edit Article" page. A locked article is one that is being edited at that moment, as shown in the list by a padlock icon to the left of its name. Articles being edited by other users on the Newscoop system also have a pink background in the list.

To find out who is editing an article and when it was locked, click on the article Name in the list. A page will open with the name of the editor, and buttons offering the options of unlocking or viewing that particular article. Using the View option means that you will not be able to overwrite another contributor's work while it is still in progress.


Multiple actions

The Article List allows you to perform other actions besides editing the article, and you can perform these actions on multiple articles at once. To perform an action on one or more articles, click the checkbox to the left of the article name. The articles you have selected will be highlighted with a light blue background.

Now that you have selected the articles, go to the "Actions..." drop-down menu at the top of the list, and select the action you would like to perform:

For example, if you select "Toggle: 'On Front Page'", Newscoop will publish the selected articles on the front page of your publication. A small green pop-up window will confirm that the action has been processed. Some actions will take you to another page, because they require further input from you. These actions requiring additional  input include Publish schedule, Duplicate to another section, and Move.

The article list also allows you to rearrange articles as they appear on your section page, if your template supports this feature. To move an article's position in the list, simply click anywhere in it's row, hold the mouse button down, and drag the row to the position that you require. The new arrangement of the articles is not finalized until you click the Save order button underneath the Article List.

On the right hand side of the Article List are additional columns which relate to other functions, such as the number of Comments posted on the article, or the number of Reads it has had. In the upper right corner of the list is a Show / hide columns button which enables you to select the columns that you wish to view.

To re-order the articles by Name, the number of Comments or Reads, or the Publish Date, click on the appropriate column heading. Column headings that enable sorting have a double chevron icon. After you click the Save Order button, the order of the articles on the relevant section page will be updated. For example, you could identify the article which had the most reads in a particular section, and move it to the top of its section page.


Newscoop includes another tool which provides an overview of content across all publications on the server. The Search feature is accessed via an entry on the Content menu, and has an interface somewhat like an Internet search engine. You can filter the search options according to a specific publication, issue or section. You can also filter by a number of other criteria, such as the author or publication date of the article.

Media Archive

Also found on the Content menu, the Media Archive page provides an overview of all non-text content in your publication's database. It has two tabs; one for Images, and one for other Files, such as audio or video files. New content can be uploaded directly to the Media Archive using the Add new image or Add new file link next to the green plus sign icon on the respective tab.


The main difference between the two tabs is that images are opened in the reader's web browser by default, whereas other files can be set to be either opened in the browser or downloaded by the reader instead. For this reason, it's also possible to upload images into the Files tab, if you wish to have the option to set them for download.

Import XML

On the Actions menu there is an entry Import XML which enables you to import formatted content from other publishing systems, such as Adobe InDesign or WordPress.

The XML tags that you use in the export must match those used by Newscoop. For example, to match the default Article Type news_article you could use the following fields:

<?xml version='1.0' encoding='utf-8'?>



    <name>Gigantoraptor Discovered in Mongolia</name>

    <keywords>Gigantoraptor, Dinosaur, Mongolia</keywords>

    <author>Sarah Staffwriter</author>

    <deck>Newly discovered dinosaur roamed the desert 80 million years ago</deck>

    <lead_and_sms>Imagine an ostrich that tipped the scales at 3800 kilograms, standing twice as tall as a human, with a solid tail and massive body, plus long, feathered arms with sharp claws, and a turtle-like beak.</lead_and_sms>

    <body>The huge size of Gigantoraptor is a surprise because it is a member of the oviraptorids, a group of flightless feathered dinosaurs closely related to birds, which mostly weighed less than 80 kilograms. Known since the 1920s, oviraptorids were toothless and probably omnivorous. "Gigantoraptor would be a strange animal in any environment," says Tom Holtz of the University of Maryland in College Park.

The partial fossil skeleton was found in Inner Mongolia and is from a young adult about 8 metres long. Many of Gigantoraptor's features are unique, suggesting dinosaurs were more diverse than has been recognised, says lead author Xu Xing of the Institute of Vertebrate Paleontology and Paleoanthropology in Bejing (Nature, vol 447, p 844). Its combination of slender limbs and long lower legs may have made it the fastest runner among large two-legged dinosaurs, he says.</body>



Multiple <article> tags can be enclosed by the top-level <articles> tag, so that you can import a large number of articles from a single XML file.

Once you have an appropriately formatted XML file exported from the other system, use the Import XML page to upload it. You will need to set the Article Type and Language that you wish to import, and also if you wish to Overwrite existing articles with the same names.

The newly imported articles will be displayed in the Pending widget on the Dashboard. You can click on the article names for further editing, as usual.


If there is a mismatch between the tags in the XML file you have tried to import, and the fields in the Article Type that you have attempted to import to, Newscoop will list the empty fields and the problematic tags. You can then re-export the XML file from the other application with the correct tags.

Should the XML file be incorrectly formatted altogether, Newscoop will refuse to import it.