Student Work Period & Evaluations
There are two evaluation windows that will require action from a Mentor. The first is the midterm evaluation and the second is the final evaluation.
For both evaluations, you will need to wait until the evaluation window opens in order to submit an evaluation of your Student(s). During the evaluation window, visit My Dashboard -> Mentor Evaluations or Student Evaluations to access the evaluations that you are required to complete. You will see evaluations in the list for students for whom you are a Mentor or a co-Mentor.
You will be asked a series of questions about your Student and you will need to decide if the Student should pass or fail the evaluation. Press the Submit button when you are done evaluating the Student. You can re-access the evaluation and make edits as many times as you would like to up until the evaluation deadline. The evaluation can be accessed via My Dashboard -> Mentor Evaluations or Student Evaluations.
Failing a Student at Midterm versus Final
If a student is marked as "fail" in the midterm evaluation they are then removed from the Accepted Projects list on the Google Summer of Code homepage and they will not appear in your Evaluations when the final evaluation window opens. The Student will also not be able to continue participating in Google Summer of Code.
Similarly, if a Student is marked as "fail" in the final evaluation, they are then removed from the Accepted Projects list on the Google Summer of Code homepage.
Post Evaluation Student Deadline States
- Pass: The Student submitted an evaluation of their Mentor before the deadline, the Mentor submitted an evaluation of the Student before the deadline, and the Mentor marked the student as "Pass" on the evaluation.
- Fail: The Student automatically fails if she does not submit an evaluation of her Mentor before the deadline, regardless of the grade the Mentor gives the Student. The Student also fails if she submits an evaluation of her Mentor and the Mentor marks the Student as "Fail" on the Student's evaluation.
- Undecided: The Student submitted an evaluation of her Mentor, but the Mentor did not submit an evaluation of the Student by the deadline. The Student is in this state until the Program Administrator manually changes the Student's grade to either "Pass" or a "Fail".
Organization Administrators Can Also Evaluate Students
A Mentor's evaluation of their Student can also be completed by the Mentor's Organization Administrator. Only one evaluation will be completed (and later changes will overwrite earlier ones). Mentors and Organization Administrators should agree on who is responsible for completing the evaluation.