You should set a new administrator password immediately, using the Manage Users entry on the Configure menu.
On the left hand side of the Manage Users page, click on admin in the user list. The details for this user will appear in the box on the right hand side. At the moment, the admin user only has a Username and a Password.
Enter a secure password (as long and as varied as is practical) into the Password field. Keeping this password secure is essential for the smooth running of your station, because it enables access to all scheduling and management features. You can also enter other details for your user account on this page, including your full name and contact details. Then click the Submit button.
To add further user accounts to the system, one for each of your station staff that need access to Airtime, click the New user button. Enter a username, password and contact details, and then select the user Role from the drop down menu, which can be admin, host, or guest. The difference between these roles is:
- An admin (station manager) has read and write access to all the features of Airtime. This role should be reserved for trusted staff members only. If you give the admin role to too many people, there could be arguments over scheduling!
- A host (presenter, or DJ) only has write access to features related to the specific shows assigned to them by an admin. The host can read data for other shows, but not write to them. This read access to other shows helps hosts plan their own shows, for instance avoiding the scenario where two DJs play the same music by coincidence.
- A guest can log in to read the forthcoming schedule or playlists, but has no write permission for any feature. Guest users cannot see the Add Media, Playlist Builder or Configure menus when they log in. The group of guests might include the station accountant, or the show assistants.
New users that you add will be shown in the list on the left-hand side of the Manage Users page. If you have a large number of users on the system, you can use the search tool above the list (which has a magnifying glass icon) to identify specific user accounts. Click on the list headings to sort the search results by Username, Firstname, Lastname or Role.
To edit a user account, click on that user's row in the list, change the user's details in the box on the right hand side, and then click the Submit button. To remove a user account, click the small x icon to the right side of its row in the list.