You should set a new administrator password immediately, using the Manage Users entry on the System menu.
On the left hand side of the Manage Users page, click on admin in the user list. The details for this user will appear in the box on the right hand side. At the moment, the admin user only has a Username and a Password.
Enter a secure password (as long and as varied as is practical) into the Password field. Keeping this password secure is essential for the smooth running of your station, because it enables access to all scheduling and management features. You can also enter other details for your user account on this page, including your full name and contact details. Then click the Submit button.
To add further user accounts to the system, one for each of your station staff that need access to Airtime, click the New User button. Enter a user name, password and contact details, and then select the User Type from the drop down menu, which can be Admin, Program Manager, DJ, or Guest. The difference between these user types is:
- An Admin (station manager) has read and write access to all the features of Airtime. This role should be reserved for trusted staff members only. If you give the Admin role to too many people, there could be arguments!
- A Program Manager has write access to the entire broadcast schedule, but cannot see the System menu and therefore cannot adjust Airtime preferences, manage user accounts or media folder settings.
- A DJ (presenter) only has write access to features related to the specific shows assigned to them by an Admin or Program Manager. The DJ can read data for other shows in the Calendar, but not write to them. This read access to other shows helps staff plan their own shows, for instance avoiding the scenario where two DJs play the same music by coincidence. Like a Program Manager, a DJ cannot see or use the Configure menu when they log in.
- A Guest can log in to read the forthcoming schedule or playlists, but has no write permission for any feature. Guest users cannot see the Add Media, Playlist Builder or Configure menus when they log in. The group of guest users might include the station accountant, or the show assistants.
New users that you add will be shown in the list on the left-hand side of the Manage Users page. If you have a large number of users on the system, you can use the search tool above the list (which has a magnifying glass icon) to identify specific user accounts. Click on the chevrons in the list headings to sort the search results by Username, Firstname, Lastname or User Type.
To edit a user account, click on that user's row in the list, change the user's details in the box on the right hand side, and then click the Submit button. To remove a user account, click the small x icon to the right side of its row in the list. You cannot delete your own user account.